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Dell's Online Policies

Dell's Online Policies

DELL TERMS AND CONDITIONS OF SERVICE AND SUPPORT

1. DEFINITIONS

In this Agreement, unless the context otherwise requires, the following expressions have the following meanings:

"the Customer" means the party commissioning the Services as named on the Invoice.

"the Products" means computer hardware, software or peripheral products which are the subject of the Service Offering and ordered by the Customer, accepted by Dell, and specified on the Invoice, and such additions or changes thereto as may from time to time be agreed in writing between the parties. For the purposes of interpretation of this Agreement, the Products shall also include any part or component of them.

"the Location" means the place where the Products are situated as notified to Dell and specified on the Invoice. If no particular location is specified, the Location shall be taken to be the Customer's address specified on the Invoice.

"the Invoice" means the document sent by Dell to the Customer, demanding, inter alia, payment for the Services and evidencing the Service Offering purchased by the Customer.

"the Service Offering (s)" means the different service options offered by Dell for the Products or any part of them and for varying periods, as delineated in Dell's published literature, and which, for the purposes of this Agreement are incorporated, where relevant, hereto and are provided by Dell pursuant to clause 2.

"the Emergency Services" means the emergency Services to be provided by Dell.

"the Services" means the Service Offerings and the Emergency Services.

"the Service Fee" means the charge for the Services as specified by Dell in the relevant Service Offering or over the telephone and as evidenced in Dell's Invoice.

"Standard Service Hours" means the hours between 9.00 a.m. and 5.00 p.m. each day excluding Saturdays, Sundays and public holidays. Additional service hours may be available at Dell's discretion in consideration of the payment of additional fees.

"this Agreement" means the Dell Terms and Conditions of Service and Support - Asia Pacific, and the provisions contained within Dell's other standard agreements pertaining to the Service Offerings provided by Dell.

"Telephone Support" means telephone and remote hardware fault diagnosis provided by Dell at its sole option and on such terms and conditions as it may, from time to time determine pursuant to clause 2.1.

2. THE SERVICE OFFERINGS

During the continuance of this Agreement, Dell shall provide the following Services in respect of the Products:-

2.1 Dell Telephone Support Dell shall provide at it's sole option and for as long and for such hours as it may decide Telephone Support for the Customer. Enhancements to this service may be purchased by the Customer and will be as described in the relevant Service Offering.

2.2 Remedial Support Upon receipt of notification from the Customer that the Products have failed or are malfunctioning, and in the event that the fault is unable to be rectified using Dell Telephone Support, Dell undertakes to use all reasonable endeavours during the Standard Service Hours to make such corrections, repairs or adjustments to or replace such parts of the Products as may be necessary to restore the Products to their proper operating condition. The extent of such remedial support and whether this is achieved remotely or by an on-site visit by a Dell engineer depends upon the particular Service Offering chosen and purchased by the Customer (as evidenced on the Invoice) from amongst the Service Offerings or the specific Service Offering packaged with the Product.

2.3 Response Time Dell undertakes to use all reasonable endeavours to dispatch a suitable qualified service engineer to the Location to arrive within the response time specified by Dell in relation to the Products and Service Offering purchased by the Customer as recorded on the Invoice. Response times shall commence upon the Dell Telephone Support engineer deciding that on-site remedial support is necessary. Product upgrades are not eligible for on-site service. Unless otherwise specified in the relevant Service Offering, a response time measured in hours includes only business hours within the Standard Service Hours of 9.00 a.m. to 6.00 p.m., Monday to Friday excluding public holidays and any replacement holidays determined by Dell.

3. CHARGES

3.1 In consideration of the provision of the selected Service Offerings the Customer shall pay the Service Fee stated in Dell's standard price list current at the time of Dell's acceptance of the Customer's Order, or such other charge as may be agreed in writing. No payment shall be considered made until it is received by Dell.

3.2 Unless otherwise agreed by the parties, Customer shall prepay all charges.

3.3 If any sum payable under this Agreement is not paid within 10 days after the due date then, without prejudice to Dell's other rights and remedies, Dell reserves the right, to the extent permitted under applicable law, to charge interest on such sum (as well after as before any judgment) from the due date to the date of payment (both dates inclusive) at the rate of 1.5% per month. Such interest charged is payable on demand.

4. EXCEPTIONS

4.1 When Services consist of repair of Dell systems, such Services shall be those repair services that are necessary because of any existing defect or a defect occurs in materials or workmanship in the system or in any system component covered by this Agreement. Preventive maintenance is not included. Repairs necessitated by software problems, or as a result of alteration, adjustment, or repair by anyone other than Dell (or its representatives) are not included.

4.2 Dell's Service Offerings do not include support which is necessitated as a result of any cause other than a result of Dell's neglect or fault, including, without limitation:-

(a) failure or fluctuation of electric power, air conditioning, humidity control or other environmental conditions; or

(b) accident, transportation, neglect, misuse, abuse or default of or by the Customer its employees or agents or any third party, including but not limited to broken or cracked plastics; or

(c) any fault in any products or components which are not supplied by Dell, whether or not

(i) they form part of a Customer's configuration of the Products; or

(ii) they comprise the Customer's configuration and the Products form an integral

part of them; or

(d) any fault in attachments or associated products or components (whether or not supplied by Dell) which do not form part of the Products covered by this Agreement under the relevant Service Offering; or

(e) any fault in the Products caused by the failure of any products or components not supplied by Dell or caused by any software installed on the Products; or

(f) act of God, lightning, fire, flood, war, act of violence or any similar occurrence; or

(g) any attempt by any person other than Dell personnel or any person authorised by Dell (via the telephone or otherwise) or an authorised Dell sub-contractor, to adjust, repair or support the Products.

4.3 The Service Offerings do not include:-

(a) support of non-Dell branded Products (even though they may have been supplied by Dell and form part of the Product) or Products which are not standard Dell assemblies or configurations as defined on Dell's published price list. The Customer agrees that where such of the Products are covered by a relevant manufacturer's warranty to utilise that warranty for the support of such Products and in any event not look to Dell for such support;

(b) Services at places other than the Location except where Dell specifically agrees otherwise;

(c) the correction or avoidance of software defects or errors or the loading or re-loading of a Customer's application software or the Customer's data or any re-configuration of the Products beyond loading the operating system software (ie basic install of the OS and Drivers using the factory supplied CDs) as carried out before shipment;

(d) repair or renewal of diskettes, printing ribbons, typefaces or other consumable supplies;

(e) electrical or other environmental work external to the Products; and

(f) the support of any attachments or associated products which do not form part of the Products.

4.4 Collection of Products by Dell, or it's appointed carrier, under any of the Service Offerings, shall not be construed as invalidating the exceptions stated above and shall not imply that Dell accepts the validity of the customer's claim.

5. REPLACEMENT

5.1 Dell reserves the right to replace the whole of the Products or any part or parts thereof which may be found to be faulty or in need of investigation even where only a part of the Products are so faulty or in need of investigation.

5.2 Dell, in effecting such replacement, is under no obligation to use Products or any parts thereof which are identical in all respects to the faulty Products. Unless local laws determine otherwise, Dell reserves the right to supply used or reconditioned parts or Products which are equivalent to new in functionality and appearance. Dell shall ensure that any Products or parts thereof used in replacement shall have substantially the same fittings and at least an equivalent specification to the faulty Products or parts thereof. Dell reserves the right to supply Products or parts thereof manufactured by whomsoever it shall, from time to time, deem appropriate.

5.3 The products or parts supplied to replace the Products shall become the property of the owner of the Products. The Products or any part or parts thereof removed shall become the property of Dell.

5.4 The warranty term for a spare part used in repairing Products ("Replacement Part") is 90 days from its installation in the Product or the remainder of the warranty term for the Product into which it is installed, whichever is longer. For the avoidance of doubt, the warranty term of a Product is not extended after its repair or replacement. Customer will pay Dell for a Replacement Part when the part replaced is not returned by Customer to Dell within 10 days after the date the Replacement Part was delivered to Customer by Dell. Prices of the part replaced will be at Dell's then current standard price in the Territory.

5.5 The provisions of this Agreement shall apply to all replacements of any part or parts of the Products made by Dell during the continuance of this Agreement.

6. SERVICES NOT COVERED BY THE SERVICE OFFERINGS

6.1 Dell shall impose an additional charge on the Customer, in accordance with its standard scale of charges for the time being in force, for any Services provided by Dell at the request of the Customer which:-

(a) fall within any of the exclusions referred to in clause 4.2 above; or

(b) in the opinion of Dell, were not necessary; or

(c) were not provided because the Customer was not present or available to allow Dell access to the Location.

6.2 For the avoidance of doubt, nothing in this clause shall impose any obligation on Dell to provide Services which fall within the exclusions referred to in clause 4.2 above.

6.3 Emergency Services In addition to the Services, Dell shall, at its sole discretion, provide during the continuance of this Agreement an emergency corrective service outside the Standard Service Hours. Dell shall respond to a request for such Emergency Services as soon as practicable after its receipt of such request. All requests for Emergency Services shall be made during the Standard Service Hours. The Emergency Services shall be provided at Dell's standard scale of charges for such service from time to time in force. Such charges shall take into account not only the time that Dell's service engineer spends at the Location but also his traveling time to, and where appropriate from, that Location.

7. CUSTOMER'S OBLIGATIONS

7.1 The Customer must grant the service technician full access to the system and (at no cost to Dell) have working space, electricity and a local telephone line. If these requirements are lacking, Dell is not obligated to provide service. In addition, Dell is not obligated to provide service if the Customer fails to provide an environment that is conducive to computer repair, including for example, if the Customer insists on service to be provided at varying locations, if the Customer fails to properly restrain a pet, if the Customer threatens Dell technician either verbally or physically, or if the Customer location or the general area where the system is located is dangerous, infested with insects, rodents, pests, biohazards, human or animal excrement and/or chemicals as reasonably determined to be unsafe by Dell technician.

7.2 During the continuance of this Agreement, the Customer shall:-

Facilities (a) Provide Dell with full, safe and prompt access to the Products to enable Dell to carry out its obligations under this Agreement.

(b) Provide adequate working space around the Products for the use of Dell's personnel and make available all reasonable facilities as may be requested from time to time by Dell for the storage and safe keeping of any test equipment and spare parts

(c) Use all reasonable endeavours to provide a suitable vehicle parking facility for use by Dell's personnel which is not used for any other testing, diagnostic and remedial purposes at the Customer's expense.

(d) Use all reasonable endeavours to provide a suitable vehicle parking facility for use by Dell's personnel which is free from any legal restrictions and which is immediately close to the Location.

(e) Ensure, in the interest of health and safety, that Dell's personnel are met promptly by a member of the Customer's staff and while on the Customer's premises for the purposes of this Agreement, are at all times accompanied by a member of the Customer's staff familiar with the Customer's premises and safety procedures.

(f) Make available to Dell, free of charge, all facilities and services reasonably required by Dell to enable Dell properly to provide the Services under this Agreement.

(g) Provide such telecommunication facilities as are reasonably required.

Use and Care (a) Make sure that proper environmental conditions (in particular those (if any) defined in the relevant Product user manuals) are maintained for the Products and shall further maintain in good condition the place where the Products are situated, the cables and fittings to the Products and associated with the Products, and the electricity supply thereto.

(b) Save for discrete additions generally recognised as being compatible with the Products, not make any modifications to the Products without Dell's prior consent.

(c) Ensure that the Products are used in a proper manner, in accordance with the Product user manuals and by competent trained employees only or by persons under their supervision.

(d) Ensure that the external surfaces of the Products are, where appropriate, kept clean and in good condition and shall carry out any minor maintenance requirements recommended by Dell (or recommended in the relevant Product user manual) from time to time.

(e) Save as aforesaid, and except when operating under:

(i) a Dell Agreement or in accordance with a Service Offering which provides otherwise; or

(ii) under instructions from the Dell Telephone Support; not attempt to adjust, repair, support or maintain the Products and shall not request, permit or authorise anyone other than Dell or the manufacturer of the Products (where such Products are under a warranty from a manufacturer other than Dell) to carry out any adjustments, repairs, support or maintenance of the Products.

(f) Use on or with the Products only such accessory, attachment, component or additional equipment or products as Dell recommends, or are recommended in accordance with the Product user manuals, or are commonly and properly used on or with the Products.

(g) Not use in conjunction with the Products any accessory, attachment, component or additional equipment or products other than those which have been supplied or approved by Dell for use in the manner proposed, or which are specifically approved as compatible by the relevant Product user manuals.

Notification and Information (a) Promptly notify Dell if the Products need service or are not operating correctly. Failure by the Customer to notify Dell within 2 weeks of the Customer first becoming aware of such failure or incorrect working shall free Dell from all obligations to investigate or correct such failure or incorrect working.

(b) Make available to Dell, free of charge, such information as may be necessary to enable Dell properly to conduct telephone diagnosis as part of the Dell Telephone Support service, and in addition, such programs, operating manuals and information to enable Dell properly to perform its obligations under this Agreement and shall use its best endeavours to provide staff familiar with the Customer's programs and operations, which staff shall co-operate fully with Dell personnel operating Dell's Telephone Support or present on-site, as the case may be, in the diagnosis of any malfunction of the Products.

Database and Software Keep full security copies of any of the Products comprising Software and of the Customer's programs, databases and computer records in accordance with best computing practice and in any case before requesting Services from Dell. The Customer acknowledges that they are responsible for re-loading their own application software after any such Services have been provided. It is the Customer's responsibility to backup data on the system. DELL WILL NOT BE RESPONSIBLE FOR LOSS OF OR DAMAGE TO DATA OR LOSS OF USE OF ANY OF THE COMPUTER OR NETWORK SYSTEMS.

7.3 To receive service and support, the Customer is responsible for complying with the following:

(a) Prepare for the Call. The Customer can help the technician serve better if the Customer has the following information and materials ready when the call is made: the Customer System's invoice and serial numbers; service tag number; model number; the current version of the operating system being used; and the brand names and models of any peripheral devices (such as a modem, printer or scanner) being used.

(b) Explain the Problem to the Technician. The Customer should describe the problem the Customer is having with the System. Let the technician know what the error message is and when it occurs; what was being done when the error occurred; and what steps have already been taken to solve the problem.

(c) Cooperate with the technician. Listen carefully to the technician and follow the technician's directions.

(d) If the technician is unable to resolve the problem over the phone, the technician will recommend to the Customer the next course of action to be taken.

UNTIL THE CUSTOMER HAS COMPLIED WITH THE ABOVE PROCEDURES, DELL CANNOT DISPATCH A SERVICE TECHNICIAN TO PERFORM ONSITE REPAIRS.

8. TELECOMMUNICATIONS

If the Customer connects any of the Products to any telecommunications system, the Customer shall be responsible for obtaining the consent of the owner of that system (if necessary) to such connection and complying with all conditions relating thereto.

9. FORCE MAJEURE

Neither party shall be liable for any delay in performing any of its obligations hereunder if such delay is caused by circumstances beyond the reasonable control of the party so delaying and such party shall be entitled to a reasonable extension of time for the performance of such obligations.

10. CONFIDENTIALITY

Each party shall treat as confidential all information obtained from the other pursuant to this Agreement which is marked "confidential" or the equivalent or has the necessary quality of confidence about it and shall not divulge such information to any persons (except to such party's own employees and then only to those employees who need to know the same) without the other party's prior written consent provided that this clause shall not extend to information which was rightfully in the possession of such party prior to the commencement of the negotiations leading to this Agreement, which is already public knowledge or becomes so at a future date (otherwise than as a result of a breach of this clause) or which is trivial or obvious. Each party shall ensure that its employees are aware of and comply with the provisions of this clause. If Dell shall appoint any sub-contractor then Dell may disclose confidential information to such sub-contractor subject to such sub-contractor giving an undertaking in similar terms to the provisions of this clause. The foregoing obligations as to confidentiality shall survive any termination of this Agreement.

11. LIABILITY

11.1 Limited Warranty. DELL WARRANTS THAT SERVICES WILL BE PERFORMED IN A GOOD AND WORKMANLIKE MANNER. EXCEPT AS EXPRESSLY STATED IN THE PRECEDING SENTENCE, DELL MAKES NO EXPRESS OR IMPLIED WARRANTIES WITH RESPECT OT THE SERVICES, INCLUDING BUT NO LIMITED TO ANY WARRANTY RELATING TO THIRD PARTY PRODUCTS, ANY WARRANTY WITH RESPECT TO THE PERFORMANCE OF ANY HARDWARE OR SOFTWARE USED IN CONDUCTING SERVICES, ANY EXPRESS OR IMPLIED WARRANTIES CONCERNING THE RESULTS TO BE OBTAINED FROM THE SERVICES OR WARRANTIES CONCERNING THE RESULTS TO BE OBTAINED FROM THE SERVICES OR THE RESULTS OF ANY RECOMMENDATION DELL MAY MAKE, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES CONCERNING THE PERFORMANCE, MERCHANTABILITY, SUITABILITY, NON-INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE OF ANY OF THE DELIVERABLES OR OF ANY SYSTEM THAT MAY RESULT FROM THE IMPLEMENTATION OF ANY RECOMMENDATION DELL MAY PROVIDE. NOTHING IN THIS AGREEMENT OR ANY OTHER WRITTEN DOCUMENTATION OR ANY ORAL COMMUNICATIONS WITH CUSTOMER MAY LATER ALTER THE TERMS AND CONDITIONS OF THIS PARAGRAPH.

11.2 Dell shall not be liable for any loss or damage sustained or incurred by the Customer or any third party (including without limitation any loss of use of the Products or loss of or spoiling of any of the Customer's programs or data) resulting from any lines down of or fault in the Products, unless such lines down or fault is caused by the negligence or wilful misconduct of Dell, its employees, agents or sub-contractors, or to the extent that such loss or damage arises from any negligent delay by Dell in providing the particular Services purchased by the Customer and then only to the extent not excluded by this Agreement.

11.3 Dell shall indemnify the Customer and keep the Customer fully and effectively indemnified against any loss of or damage to any property or injury to or death of any person caused by any negligent act or omission or wilful misconduct of Dell, its employees, agents or sub-contractors, or by any breach of its contractual obligations arising under this Agreement.

11.4 The Customer shall indemnify Dell and keep Dell fully and effectively indemnified against any loss of or damage to any property or injury to or death of any persons caused by any negligent act or omission or willful misconduct of the Customer, its employees, agents or sub-contractors or by any breach of its contractual obligations arising out of this Agreement.

11.5 Except in respect of injury to or death of any person, for which no limit applies, the respective liability of Dell and the Customer under sub-clauses 11.1, 11.2, and 11.3 in respect of each event or series of connected events shall not exceed the charge made by Dell to the Customer for the Services purchased by the Customer under the relevant Service Offering as evidenced on the Invoice.

11.6 Any service response times stated by Dell in the Service Offerings are approximate only and shall not form part of the Contract. Dell will use all reasonable endeavours to meet the stated response times, however Dell shall not be liable for any direct or indirect loss or damage arising from it's failure to meet such response times, howsoever occasioned.

11.7 Notwithstanding anything else contained in this Agreement, Dell shall not be liable to the Customer for loss of business, profits or contracts or other indirect or consequential loss whether arising from negligence, breach of contract or howsoever.

11.8 Some Services may require Dell to access hardware or software that is not manufactured by Dell. Some manufacturers' warranties may become void if Dell or anyone else, other than the manufacturer or its authorized representative, works on the hardware or software. DELL DOES NOT TAKE RESPONSIBILITY FOR THIRD PARTY WARRANTIES OR FOR ANY EFFECT THAT THE DELL SERVICES MAY HAVE ON THOSE WARRANTIES.

12. DURATION

This Agreement shall commence when the Customer's order for Services is accepted by Dell or upon Customer's signing of relevant Dell quotation and shall remain in force for the period relevant to the Service Offering purchased by the Customer.

13. TERMINATION

13.1 Notwithstanding anything else contained herein, this Agreement may be terminated:-

(a) By Dell forthwith on giving notice in writing to the Customer if the Customer shall fail to pay any sum due under the terms of this Agreement (otherwise than as a consequence of any default on the part of Dell) and such sum remains unpaid for 14 days after written notice from Dell that such sum has not been paid; or

(b) By either party forthwith on giving notice in writing to the other if the other commits any material breach of any of the terms of this Agreement (other than any failure by the Customer to make any payment due hereunder in which event the provisions of paragraph (a) above shall apply) and, in the case of a breach capable of being remedied, shall have failed within 30 days after the receipt of a request in writing from the other party so to do, to remedy the breach; or

(c) By either party forthwith on giving notice in writing to the other if the other shall have a receiver or administrative receiver appointed of it or over any part of its undertaking or assets or shall pass a resolution for winding up (otherwise than for the purpose of a bona fide scheme of solvent amalgamation or reconstruction) or a Court of competent jurisdiction shall make an order to that effect or if the other party shall become subject to an administration order or shall enter into any voluntary arrangement with its creditors or shall cease or threaten to cease to carry on business.

13.2 Any termination of this Agreement, howsoever occasioned, shall not affect any accrued rights or liabilities of either party, nor shall it affect the coming into force or the continuance in force of any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination.

14. WAIVER

Except as otherwise expressly provided for in this Agreement, no forbearance, delay or indulgence by either party in enforcing the provisions of this Agreement shall prejudice or restrict the rights of that party, nor shall any waiver of its rights operate as a waiver of any subsequent breach, and no right, power or remedy herein conferred upon or reserved for either party, is exclusive of any other right, power or remedy available to that party and each such right, power or remedy shall be cumulative.

15. CONSUMERS

Nothing in this Agreement shall affect the statutory right of a Customer dealing with Dell as a consumer as defined in any consumer protection legislation intended to protect consumers in similar transactions.

16. ASSIGNMENT; SUBCONTRACTING

Unless otherwise provided in the Standard Service Description, SOW or Technical Specification Form, Customer may not assign this Agreement without the prior written consent of Dell. Dell has the right to subcontract the Services provided under this Agreement.

17. NOTICES

17.1 All notices which are required to be given hereunder shall be in writing and shall be sent to the address of the recipient set out in this Agreement or such other address as the recipient may designate by notice given in accordance with the provisions of this Clause. Any such notice may be delivered personally or by first class prepaid letter, telex or facsimile transmission and shall be deemed to have been served if by hand when delivered, if by first class post 48 hours after posting and if by telex or facsimile transmission when dispatched.

17.2 Any notice which affects the validity or existence of this Agreement shall be delivered personally or sent by registered letter post only.

18. SEVERANCE

If any provision of this Agreement (including terms contained in a relevant Service Offering) is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of this Agreement and the remainder of the provisions in question shall not be affected thereby.

19. HEADINGS

The headings to the clauses of this Agreement are for ease of reference only and shall not affect the interpretation or construction of this Agreement.

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